Third Party Events & Fundraising Guidelines

 

Thank you for your interest in hosting an event for I’m Young And Empowered, Inc. (IYAE). Events such as yours are important in our efforts to raise funds and awareness of our mission in providing customized support to uplift disadvantaged families

 

Any organization or individual (outside of I’m Young And Empowered, Inc.) that organizes and hosts an event, promotion, sale or donation drive on behalf of I’m Young And Empowered, Inc.  is defined as “third party.”

In order to enhance the success of third party fundraising events and to avoid conflicts with I’m Young And Empowered, Inc. clients, donors, sponsors or other events planned, the following policies should be observed. For more information or questions on third party events, please contact Elise Carey 702.972.0554 or Elise@Imyoungandempowered.org

 

 

Communications Guidelines

  • Participants may not use copyrighted information, logos, or photos without written consent of I’m Young And Empowered,Inc..

  • I’m Young And Empowered,Inc. is a beneficiary, not a sponsor, of a third party event or fundraiser. All promotional materials should clearly state that the event is sponsored by you or your organization with net proceeds benefiting I’m Young And Empowered, Inc.

  • I’m Young And Empowered, Inc. cannot be used in an event title but may be identified as the beneficiary of the event/promotion. For example an event may not be referred to as “I’m Young And Empowered, Inc. XYZ Fundraiser” Instead it should be promoted as “XYZ Fundraiser to Benefit I’m Young And Empowered, Inc..”

  • If less than 100% of net proceeds will be donated, fundraisers must truthfully state the portion or amount of the proceeds which will be donated to I’m Young And Empowered, Inc. in all advertising, promotions and in all contact with donors, sponsors, and participants.

  • The third party is responsible for its own marketing, including writing and distributing press releases, PSA’s, social media postings, invitations, ads, etc.

  • The third party must submit all public and promotional materials containing I’m Young And Empowered, Inc. name and/or logo to I’m. Young And Empowered, Inc. for review and approval prior to publication and distribution of these materials. Please allow I’m Young And Empowered, Inc. team three (3) business days to review these materials.

  • I’m Young And Empowered, Inc. does not participate as a “co-host” on third-party events posted on Facebook or other social media sites.

Financial Guidelines

  • All third party expenses are the responsibility of the third party organizer and must be paid before net proceeds are given to I’m Young And Empowered, Inc.

  • No bank accounts or holding accounts may be established under the I’m Young And Empowered, Inc. name.

  • I’m Young And Empowered,Inc. will not purchase advertising to promote a third party event.

  • I’m Young And Empowered, Inc. will not distribute retail discount coupons or codes for sponsors of a third-party event.

  • The third party event organizer is responsible for all vendor agreements, contracts, insurance, and necessary permits for the event.

  • I’m Young And Empowered,Inc. will not assume any type of liability for a third party event, including liability for any injuries sustained by third party.

Charitable Giving Guidelines

  • The not-for-profit tax exempt status of I’m Young And Empowered, Inc. may not be used by the host organization to purchase items and materials with which to conduct the activity.

  • Third party event organizers should not provide tax advice to third party event contributors. Organizers should refer individuals to tax or legal counsel for information.

  • In order for a tax receipt to be issued, I’m Young And Empowered, Inc. must be provided with the donor’s name, address and phone number with the donation.

  • Any checks made payable to I’m Young And Empowered,Inc. must be forwarded to I’m Young And Empowered, Inc. for processing and deposit. Such donations are tax-deductible and will be receipted by I’m Young And Empowered, Inc.

  • Due to limited resources, I’m Young And Empowered, Inc. is typically not able to provide volunteers to attend all fundraisers, but is happy to provide appropriate informational material for the third party’s use.

Event Request Submission & Approval Process

  • The third party must submit a Third-Party Event Application to I’m Young And Empowered, Inc. President/Community Advocate at least 60 days in advance of the proposed date. If multiple events are proposed, a proposal must be submitted for each. This application can be found online at HERE

  • Third party organizers of donation drives are encouraged to contact I’m Young And Empowered, Inc. 30 days prior to beginning the drive to determine the I’m Young And Empowered, Inc.’s most critical needs. Requests to have an I’m Young And Empowered, Inc. volunteer available to attend in-kind donations drives will be considered based on availability.

  • The average processing time for review and approval is 2-5 business days. Please note that if your form is incomplete or requires further review, additional time will be needed to properly access the request.

  • Once approved, an approval letter will be sent to you via email, if provided. 

  • I’m Young And Empowered, Inc. will not approve a third party event if it promotes a political party, candidate, or potential candidate.

  • I’m Young And Empowered, Inc. reserves the right to decline any event if it conflicts with mission, fundraising efforts, or event calendar.

  • I’m Young And Empowered, Inc. reserves the right to cancel a third party event or disassociate with a third party event at any time in writing if these Third Party Event Policies are not satisfied or for substantial cause determined by the Leadership team of I’m Young And Empowered, Inc.

 

Event or Fundraiser Guidelines

 

All third party events or fundraisers must be approved by I’m Young And Empowered, Inc.

For the approved event, I’m Young And Empowered, Inc. will provide:

  • materials including information about I’m Young And Empowered, Inc. and our services.

  • a donations report (includes donor names and total amount of gifts received only).

  • a tax receipt for every donation made payable to I’m Young And Empowered, Inc.

Please keep in mind:

  • I’m Young And Empowered, Inc. maintains a private donor list, and cannot use its website, mailing list, media list, donor list, or email list to publicize or solicit funds for a third party fundraiser.

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